How to plan GW5 System with GW5 Document Management. This document (1. How to plan GW5 System with GW5 Document Management. Novell Group. Wise 5. Novell Group. Wise 5. In the past, setting up a Group. Wise post office was based solely around messaging. Issues such as user access, disk space, security and bandwidth were addressed in the context of store and forward electronic messaging. The purpose of this section is to make users aware of the new architecture and the considerations that should be taken into account when setting up Group. Wise 5. 5 with its Document Management Services (DMS). With a basic knowledge of the DMS components, we are free to talk about structure. For those who have administered networks or messaging systems, you know the value of an organized structure. A well organized system is easier to setup, administer and troubleshoot. These benefits will drastically reduce the cost of ownership. Group. Wise 5. 5 Post Office Architecture. Group. Wise 5. 5 is a new form of Group. Ware product. It is the first to blend the functionality of messaging, calendar and scheduling with document management. Group. Wise operates as either a file sharing based messaging system or as full client/server. The server, delivers not only messages, but documents as well. Other functions are also processed at the server level such as gateways, indexing, routing and administration. The Group. Wise architecture includes domains, post offices and libraries. The domain and post office serve basically the same role they have in the past. The optional library is a combination of document databases and the documents themselves which are stored in a separate Document Storage Area. Group. Wise Client. Group. Wise 5. 5 currently ships with Windows 3. Windows 9. 8/NT (3. Document Management Services are only available to users of the 3. The 3. 2bit client supports ODMA3. ODMA. Group. Wise also provides point to point integrations for the Microsoft Office 9. Suite (Microsoft Word and Microsoft Excel). Most other applications can be loosely integrated with Group. Groupwise Post Office File Queues ImagesPost_office; Post office directory. at which the MTA scans its input queues. the wphost.db file is the gwpo.dc file. In GroupWise 4. x post. Post_office. Post office directory. rate at which the MTA scans its input queues. for the wphost.db file is the gwpo.dc file. In GroupWise 4.x post. In the Queues container in. GroupWise domain and post office where the Novell GroupWise user. exe file to start the GroupWise Router. Novell GroupWise Post Office. //disftp.state.ar.us/pub/Netware/GroupWise/Groupwise%206.5%20SP4e/AGENTS/HELP. Look in the POA log file on the Log Files page for. Wise. Documents sent via email to Windows 3. Group. Wise 5 library. This takes place automatically without requiring user intervention. Disk Space. The addition of Document Management Services means the documents created by your organization will now be stored in the Group. Wise system rather than scattered on PC hard drives and network users and temp directories. Because the organizations documents are now centrally managed in the Group. Wise system, disk space requirements for Group. This is possible because GroupWise replicates a copy of the wordlist index file to that users home post office. queues and gateways it may. GroupWise post. Wise 5. 5 are much greater than those of Group. Wise 4. 1. For existing Group. Wise administrators the additional size of the Group. Wise system may be an adjustment. This size difference is offset somewhat by the file compression used when objects are stored in a Binary Large Object (BLOB) format. Drive space can also be reclaimed by either archiving or deleting objects that no longer need to remain online. Group. Wise has the ability to automatically archive or delete objects depending on the length of inactivity. Before installing a Group. Wise system it is recommended that system administrators calculate the size requirements of their current and future documents. Estimating disk space requirements can be challenging. One way to estimate would be to calculate the amount of disk space currently dedicated to documents. If your organization currently uses some form of document management or is storing documents in a centralized manner, this may be as simple as performing a DOS command such as DIR *.* /s, to find the amount of space being used in document directories. You can then divide the amount of disk space by its creation time in months. The resulting number is a rough estimate of how much space the organization is using for documents each month. The described method has a number of flaws. First, if your company has steadily grown over time then this number may not properly estimate future document creation. If you have performed document deletion or archival then this number may also be skewed. Another point to consider is that documents created today are much larger than documents created in the past. For instance, a Microsoft Word document is 5. K in size before you begin adding text or graphics. Another important aspect to consider is your past or future use of imaging or graphical design. These types of documents can be very large. If documents are stored on PC hard drives or users directories, calculating your organizations document space requirements may be a challenge. Compression. Group. Wise should decrease the amount of space these documents would normally require by compressing the documents in a Binary Large Object, or BLOB, database. The compression averages 5. This should be considered when calculating your disk space requirements. Because documents stored in Group. Wise are already compressed it is not necessary to use Net. Ware File Compression. User Access. One of the most important decisions to make is how you want to group your users into post offices. Users who are both local to each other and send a lot of messages between each other probably should belong on the same post office. As a rough rule of thumb, 2. For most organizations, Novell recommends Geographical then Departmental configuration. One Library vs. Many Libraries. Depending on your organization you may have one or more libraries. The best rule of thumb is to locate libraries adjacent to physical workgroups. Try to align your libraries with your organizational structure. The same basic principles that are used in planning Novell Directory Services Containers and Group. Wise Post Offices apply to Group. Wise libraries. Group. Wise libraries are designed to serve any number of users as long as you follow the basic rules of setting up a post office. For instance, if you had 2. That library may actually service thousands of users in the system as they occasionally access that libraries documents. In some cases, you may want to setup multiple libraries on the post office for smaller workgroups or departments. This would be helpful if each group had specific demands on how they would like the library configured i. You should be careful to not break your system into too many libraries because each will require some degree of administration. WANBecause documents are accessible by users in other post offices and domains, Group. Wise has been designed to minimize network traffic. For instance, after a reference to a document on another post office library is found and placed on the users desktop, they will no longer need to search the WAN for that document next time it is edited. The can simple search their own desktop to find the reference. This is possible because Group. Wise replicates a copy of the wordlist index file to that users home post office. When documents are accessed over the WAN, the client connects directly to the remote POA through IP. If IP communications are not available, users can use the Remote client to access the document through the ASYNC gateway. This passes the document to the user via the store an forward process. Response Time. Because searches on remote libraries may have to pass through various queues and gateways it may take time for results to come back. While the search is taking place the user can alt- tab back to the Group. Wise desktop and allow the query to complete. You should remember when setting up a Group. Wise system with DMS, that documents being accessed outside of a users own post office will require a dedicated TCP/IP link. If the post office being accessed is in another location you will need a dedicated line such as a T1 or 5. KB. If a direct line is not setup, users can access documents on a remote post office though Group. Wise Remote. Group. Wise Remote forces documents to be transferred though the store and forward process. Because documents are generally larger than email messages, they will take longer to transmit over the wire. This may not be a huge concern if your dealing with mostly wordprocessor or spreadsheet documents. If users will be accessing images, drawings or graphics over the WAN you will need to take this point under consideration when setting up your network infrastructure. Keep this in mind as you answer the following questions. Where will your message servers and gateways be located and how will they communicate with each other? What platforms will you implement to get the desired performance? What do you expect traffic loads to be between each component in the system? Ultimately the network infrastructure you setup will determine the response times you can expect out of your document management system. Network Bandwidth. One of the primary factors in network speed is the amount of bandwidth. Bandwidth is the amount of data that can be passed through the network per second. A number of elements make up network bandwidth: cable types, transmission protocols and hardware. The more bandwidth your network has, the better it is able to handle heavy traffic. Ethernet networks are susceptible to wide fluctuations in speed during periods of heavy traffic. The ability to reduce the amount of network traffic can be very beneficial. This is especially true on a Wide Area Network (WAN). The Group. Wise post office can be located in an area that will help you decrease network traffic. Locating the post office in close proximity to the users who will access it will mean less traffic through routers, bridges and other network hardware. Running Group. Wise in client/server mode will also reduce network traffic. Performance and Reliability. Assuming a good overall architectural design, performance and reliability are going to be affected primarily by the speed and reliability of your network infrastructure. Group. Wise tries to operate at the Application (highest) layer of the OSI networking model in order to provide wide interpretability. This means Group. Wise relies heavily on the underlying stability and soundness of lower network layers.
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